Playmor La Jolla Homeowners Association
Minutes of the Regular Session Board of Directors Meeting
October 23, 2013, 6:00PM
La Jolla Mesa Estates Board Meeting Room
Near 9515 Easter Way, San Diego, CA 92121
The meeting was called to order at 6:02 PM by President Bryan Rho.
BOARD ORGANIZATION
The board was organized as follows:
PRESIDENT Bryan Rho Present
VICE-PRESIDENT Faye Foroutanpour Absent
SECRETARY Bobby Maher Present
TREASURER Imee Castillo Present
DIRECTOR Eve Ewing . Absent
Also present was Ti Howe representing HOA Business Solutions
HOMEOWNER FORUM
There were no homeowner issues presented.
Unless otherwise indicated all Motions were unanimously passed:
MINUTES
M/S/A —- The Board approved the minutes of the Regular Session held September 18, 2013, and the Executive Session held September 18, 2013. Motioned by Bryan; seconded by Bobby.
EXECUTIVE SESSION— Meeting Notes
September 18, 2013:
o The Board reviewed correspondence from a homeowner regarding a noncompliance letter issued.
Financials .
M/S/A — The Board approved the September 2013 financials as presented pending yearend review. Motioned by Bryan; seconded by Bobby.
As of September 30, 2013 the total assets were $662,904.65 including $1,734.85 in the Operating account and $653,480.80 in the Reserve account.
Management informed the Board that there would not be any Reserve contributions made until the operating account is at a sufficient level to pay monthly operating bills and preferably a reserve of 1 and a half to 2 months balance.
DELINgUENT ACCOUNTS - The Board reviewed the Delinquent Account Report for informational purposes
Management Report
0 Action List — The Board reviewed the action list for informational purposes
0 Compliance Report - The Board reviewed the compliance report for informational purposes
0 Work Order Report — The Board reviewed the work order report for informational purposes
0 Correspondence —The Board reviewed the correspondence for informational purposes.
Committee Report
0 Landscape—
. Irrigation Controller maps were submitted by Viridian in order to report location of irrigation problems easier.
Viridian Landscape: The Board reviewed the Landscape report and approved items that include the installation of mulch at 4319 Zafiro; new plant material at 4375 Diamante; addition of a bubbler at 4315 Zafiro; install electrical conduit at 9607 Feliz; add mulch to trees with exposedroots; remove declining tree at 9960 Feliz;
Architectural — There was no report submitted.
Security Report — The Board reviewed the Summit Security Report for informational purposes.
Pool and Spa —The Board was informed of the Health Inspection report.
Maintenance —
o Tombleson proposal. M/S/A —The Board approved Mike Tombleson’s billing to be broken down into labor and materials with no need for materials receipts. Motioned by Bryan;
seconded by Bobby.
0 Mike Tombleson fence report— items on hold pending inspection by Mt. Helix Pest control.
0 M/S/A — The Board approved the replacements of fencing at 4303 Diamante, 4303 Zafiro, 4335 Zafiro, and 9616 Feliz by Alpine Fence not to exceed $600.00 per fence without approval by Bryan.
Proposal/Bid/Contracts
0 Painting — The proposals for the painting of the buildings was tabled pending approval of new color scheme.
0 Pool gate — M/S/A —The Board approved the proposal for changing the pool gate locks from Ecology Care for $1,003.93. Motioned by Bryan; seconded by Imee.
0 Proposal for the site signs from Mira Mar Signs tabled pending approval of new color
scheme.
Old Business
0 Funding of the restatement of the CC&R’s is on hold until the operating account has increased enough to pay for it. ‘
NEW BUSINESS
Communication Etiquette of Board members was tabled indefinitely with no further action needed at this time.
ADJOURNMENT — The meeting was adjourned at 7:25PM. Due to the Thanksgiving holiday, the next board meeting will be December 4, 2013 at 6:00PM atthe La Jolla Mesa Estates Board Meeting Room.
Respectfully submitted,