Playmor La Jolla Homeowners Association
Minutes of the Regular Session Board of Directors Meeting
May 28, 2014 6:00PM
La Jolla Mesa Estates Board Meeting Room
Near 9515 Easter Way, San Diego, CA 92121
The meeting was called to order at 6:18 PM by President Bryan Rho.
PRESIDENT Bryan Rho Present
SECRETARY Imee Castillo Present
VICE PRESIDENT Eve Ewing Present
TREASURER Cheryl Kettnich Present
DIRECTOR Lily Ultican Present
Also present was Ti Howe representing HOA Business Solutions, and three homeowners.
GUEST PRESENTERS: Kevin Krenek, President Viridian Landscape
HOMEOWNER FORUM: Letter from homeowner was read by Bryan;
M/S/A — The Board approved having a homeowner meeting on June 14, 2014 at 10:00AM to be held poolside with no facilitator or additional costs. Motioned by Cheryl seconded by Imee. Vote taken, three approved, Eve voted no and Bryan abstained. Unless otherwise indicated all Motions were unanimously passed:
MINUTES
M/S/A—The Board approved the minutes of the Regular Session held April 23 2014, as presented. Motioned by Bryan and seconded by Cheryl.
M/S/A - The Board approved the minutes of the Executive Sessions held April 23, 2014 as presented Motioned by Bryan and seconded by Cheryl; Eve abstained.
EXECUTIVE SESSION- Meeting Notes
April 23, 2014: The Board reviewed the Delinquency Report and requested that a letter be sent to a homeowner.
FINANCIALS
M/S/A — The Board approved the April 2014 financials as presented pending yearend review. Motioned by Bryan; seconded by Cheryl.
As of April 30, 2014 the total assets were $650,953.33 including $5,805.86 in the Operating account and $640,693.37 in the Reserve account.
Management reminded the Board that there have been no Reserve contributions this fiscal year due to the low Operating funds. Over the past year, the association has been unable to pay the bills in a timely manner and only by using the money deposited into account from homeowners who prepay their dues. The operating account should have a minimum of two months budgeted expenses or approximately $60,000 in the operating account; current balance is $5,805.86. The major reason for the lack of funds in the operating account can be attributed to the decrease in the dues amount that was approved by a previous board.
Management stated that the lack of contribution to the reserve account as budgeted may be considered a loan from the reserves to the operating account which may need to be repaid. New management company will have to review.
2014-2015 BUDGET — M/S/A — The Board approved the 2014-2015 budget with an increase in dues to $324.00 per unit, per month. Motioned by Bryan and seconded by Lily. Stephen DeMaine letter of understanding — M/S/A — The Board approved the letter of understanding.
MANAGEMENT REPORT
Action List—The Board reviewed the action list for informational purposes
Compliance Report - The Board reviewed the compliance report for informational purposes
Work Order Report - The Board reviewed the work order report for informational purposes CORRESPONDENCE —The Board reviewed the correspondence for informational purposes.
COMMITTEE REPORT
a) Architectural —The posters for the three paint color schemes will be posted in the pool area
b) Pool and Spa — Solar electric for pool and spa was tabled indefinitely as not viable at this time.
c) Maintenance — There was no report submitted
d) Landscape
Jan, Feb, March and May reports — M/S/A —The Board approved all free items. Motioned by Bryan and seconded by Imee.
City Rebates for irrigation and plant removal was tabled indefinitely
Brush clearing logistics and funding — will need proposals for brush abatement
Tree trimming was tabled indefinitely.
Water Conservation was tabled indefinitely
Transfer of brush hazard areas of the property to another owner was tabled indefinitely
Water meter credit recovery was tabled indefinitely
Creating a water budget was tabled indefinitely
Flagged stakes installation 100 feet from structures — Landscape committee will ask Viridian to do.
Purchase of cured mulch tabled for Viridian proposal
Invitation to City Biologist to advise board — tabled for further information
Items tabled from February 25, 2014 Board meeting:
Sand for volley ball court
Feliz stump removal
4382 Diamante new slope plantings
4305 Diamante new plantings
Easter Way lack of ground cover
End of Feliz —stump from fallen tree removal
Seeding of lawns
e) Security Report —violation for noise nuisance to be sent to homeowner
PROPOSAL/BID/CONTRACTS
Tombleson to paint Zafiro park benches was tabled indefinitely.
Viridian Water saving improvements — M/S/A — The Board approved the proposal to rewire Controller B in the amount of $3,974.00 to be paid out of Reserves and the Mater valve with flow sensor proposal in the amount of $1,796.00. Motioned by Eve and seconded by Imee. Bryan voted
no.
NOTE: Lily Ultican left the meeting at 8:05PM and was not available for voting.
OLD BUSINESS
Approval of site sign colors was tabled pending feedback by homeowners for color scheme.
By laws - tabled
CC&R amendment M/S/A — The Board approved the ballot language for the amendment to the CC&Rs as presented by attorney Ken Dillingham. Motioned by Bryan and seconded by Cheryl.
Water submetering was tabled indefinitely.
Water bill was tabled indefinitely
Rejuvenating the children’s play/swing structure — a work order will be sent to Mike Tombleson to put in a new canopy not to exceed $100.00.
Postponement of painting/wood replacement/ termite project was tabled forJune meeting.
NEW BUSINESS
Pool furniture needed (2 footstools fabric missing, 2 chairs need painting.) Tabled forJune meeting
Pool& spa signs needed - work order to be issued by new management company to pool company to order new signs
Poolside Board meetings — meetings to remain at La Jolla Mesa Estates board room Electrical box- was tabled indefinitely
Contact City re: donating a portion of open space was tabled indefinitely
Contact Genesee Vista re: sale/donation of slope was tabled indefinitely
Special assessment. was tabled indefinitely
Homeowner Newsletter items tabled forJune meeting
Nomination of board member to manage email account- email account will be removed
ADJOURNMENT — The meeting was adjourned at 8:33 PM. The next board meeting will be determined by new management but will be held at the La Jolla Mesa Estates Board Meeting Room.
Respectfully submitted,
Secretary: Date: