Playmor La Jolla Homeowners Association
General Session Minutes
February 19,, 2019
Board Members:
Cheryl Kettnich, President
Eve Ewing,, Vice-President
Liping Zhang. Treasurer
Bryan Rho, Member-At-Large
Xiao Qiang Zeng, Mem ber-At-Large
Management:
John Farizell, RPMS
Homeowners: No Owners in attendance.
Call to Order at 6:32 p.m.
General Minutes Approval: The Board reviewed and unanimously approved the General session minutes from the January 15, 2019 meeting, as presented.
Owner Correspondence: The Boa rd reviewed two emails from Owners. One was in regard to the Board’s decision to no longer maintain porch lights and the other was regarding tree maintenance. The Board will be discussing tree maintenance later in this meeting and the Board will not be revisiting the lighting matter at this time.
Landscape Report: Member Ewing presented and handed out a two-page report, there were no questions. Action item: Landscape committee to provide a detailed map for the entire community and show the various renovations and proposed new tree installations for review at a future meeting.
Common Area Lighting: The Board discussed common area lighting and could not pass a motion as the vote was 2 — 2 for proceeding on carport repairs. Action item: Management to seek a proposal for the senor repairs and present to the Board at a future meeting.
Guest Parking: The Board would like to review and possibly revise the Rules and Regulations for the community and will discuss at the next meeting in detail.
Tree Maintenance: The Board unanimously agreed to have three arborists meet with the landscape committee. The committee will ask for general maintenance proposals, detailed opinion of the tree near stairs to pool and ficus 0n Feliz. Committee will then present proposals to the Board.
Canyon Fence Install: The Board agreed to table the matter at this time.
Finance Committee: The Board agreed to review a charter from the preposed finance committee. Action item: Member Zhang to draft the charter for Boa rd review.
Bank Account Concerns: The bank account irregularities seem to be caused by wrong prior deposits which happened four times between Feb. 2018 and Oct. 2018 (checks intended for other HOA were erroneously deposited to our account by management). in table of contents for Board report, the management said:"Member Zhang‘s concern is valid. Her assumptions are not. Management did not randomly withdraw these amounts from PU‘s account. Management simply caught deposit errors in each case while reconciling that month's financials The proof provided shows that the monies were put into PU's account in error and validates the withdraws of the same amounts. Although we strive to do our best to eliminate errors, we are still human, and errors are bound to happen. The Board should be happy that we catch the errors in a timely fashion and do not hide or try to pass them over. We apologize for any concerns these errors mav have caused."
Collections: The Board agreed by a vote of 3 — 1 (member Zhang voting no) to place a lien on account number 759035.
The meeting was adjourned at: 7:38 pm.
SECRETARY’S CERTIFICATE
By signing below, the Board of the Playmor La Jolla Homeowners Association does hereby certify that the foregoing is a true and accurate representation of the General Session meeting which took place on February 19, 2019 as approved by the Chairman of the Meeting and Board of Directors.